Executive assistant (Freelance)

About the Company
Since first launching 1985, TOMMY HILFIGER has become globally renowned as the pioneer of classic American cool style, fusing iconic pop culture and Americana heritage with a global spirit. Driven by Hilfiger's determined optimism, and under his guidance, vision and leadership as Principal Designer, TOMMY HILFIGER has grown into one of the world's most recognized lifestyle brands that shares its inclusive, irreverent and youthful spirit with consumers worldwide. Tommy Hilfiger was acquired by PVH Corp. in 2010.

The Department 
At PVH we are transforming the fashion industry by breaking conventions, always exploring ways to bring the fashion industry forward and constantly accelerating the pace in which we do business. The Sustainable Business and Innovation (SBI) team's mission is to transform the organization into a sustainable, equitable and innovative business that continuously rethinks value. We achieve this through inspiration, catalyzing, enabling, delivering expertise, collaboration and co-creation. This is the department where new businesses are created, exciting product innovations are born and real impact is being made on the quality of life within our organization and in the world we interact with. We make people see beyond what is, to create the brand and business we want to be. The five pillars within Sustainable Business and Innovation are Environmental Sustainability, Innovation, Circular Business, Inclusion and Diversity and Sustainable Business Strategy. 

The Position
The Executive Assistant to the EVP Sustainable Business and Innovation for Tommy Hilfiger Global and PVH Europe supports and unburdens the EVP in the daily management of the SB&I group. The assistant is in many cases the representative of the EVP towards internal and external stakeholders working according the same values. The assistant ensures the EVP can operate in the most effective and efficient manner and shares the EVP's responsibility for the wellbeing of the SB&I group.
The ideal candidate will demonstrate the ability to multitask, while working in a fast-paced, change-oriented environment. You will be self-motivated, proactive, maintain a strong emphasis on organization and an unwavering attention to detail. This is a demanding role that needs someone with good judgment, great communication, and the ability to come up with solutions and execute them. You will have the opportunity to have meaningful impact, grow your skills, and have fun in this challenging and exciting role!

Deliverables, responsibilities and expectations
Provide a wide variety of support functions to executives including but not limited to:

• Heavy and proactive calendar management, including scheduling internal and external meetings with high level attendants and balancing priorities 
• Meeting preparations
• Inbox management with referring, actioning and answering emails
• Event planning (e.g. offsites, workshops, conferences, internal team events, etc.)
• Prepare and send out divisional e-mails
• Travel arrangements (domestic and international)
• Expenses
• Facilities/IT/new hire arrangements
• Organization and prioritization to be able to handle and process multiple, often competing, requests.
• Strong cross functional partnership and communications, within SB&I, across division and department leaders and among EAs supporting those groups.
• Follow up/follow through and execution.
• Strong voice for the team 
• Proactivity to spot trends and help bring attention to needs.
• Ability to be discrete and handle sensitive information.
• Curiosity about the business context to be able to point out team misalignments or question prioritization
   

You Bring/Are: 

• Experience as EA to board level in a large, high paced, international organization 
• Flexible, can-do and pro-active attitude
• Quick thinker
• Problem solver, sees and grabs opportunities
• Eye for detail yet able to work at high pace
• A high standard of operation and drive to delight
• 100% reliable
• Positive, people oriented personality
• Team player
• Excellent English language skills (both verbal and written)
• Great computer literacy (Microsoft package)
   

Opportunities for development and learning

• Working on the cutting edge of an area that is given top priority by the CEO, in a fast-paced international business environment in the fashion industry
• Be part of the team that shapes the future of the Tommy Hilfiger Global brand in the SBI group.
• Work as a partner with many other parts of the business 
• Collaborating with a peer group of ambitious, talented and forward-looking colleagues in the SB&I team and in the EA group
   

What can you expect from us

• A beautiful state-of-the-art Campus, complete with a gym and a People's Place café, located by the water in Amsterdam 
• An international environment which respects diversity, equality and individuality
• A Smart Work set up, enabling a hybrid between work from home and work from office, and allowing up to 4 weeks working from abroad, amongst other perks
• A culture of development and coaching, offering training and learning opportunities
• To top it all off, you will be working in an organization that encourages an entrepreneurial mindset, employees that are driven, solution oriented and value a collaborative culture
   

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.